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Creating an effective agenda is one of the most important elements for a productive meeting. Here are some reasons why the meeting agenda is so important.
The Agenda communicates important information such as:
- Topics for discussion
- Presenter or discussion leader for each topic
- Time allotment for each topic
- Provides an outline for the meeting (how long to spend on which topics)
- Can be used as a checklist to ensure that all information is covered
- Lets participants know what will be discussed if it's distributed before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming discussions or decisions.
- Provides a focus for the meeting (the objective of the meeting must be clearly stated in the agenda)
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